A restricted social security card is never valid for I-9 purposes. If the social security card says “Not Valid Without DHS Authorization” or similar language, then it cannot be accepted as a List C Document. The employee must tender alternative documents otherwise they cannot be hired. The employer is required to examine the original work authorization documents provided by the employee. This means that you cannot verify an employee remotely using digitally scanned or faxed documents.
You should file Form I-90 to renew your Permanent Resident Card if you were issued a card valid for 10 years that has either expired or will expire within the next 6 months. “Every change to the Form I-9, no matter how small or seemingly insignificant, can have an impact on an employer’s ability to stay in compliance with the law,” Fay said. “Sometimes, the biggest obstacle is just making your organization aware that a new version exists, particularly for those employers who are still completing the I-9 on paper.” “Although you will be able to use this new version or continue using the previous Form I-9 through September 17, it makes sense to scrap the use of the November 2016 version and begin using the updated version right away,” Bae said.
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“The instructions are dense but actually provide a lot of good information to train your HR team,” said Montserrat Miller, a partner in the Washington, D.C., office of Arnall Golden Gregory. “If someone makes mistakes while entering information onto the form and wants to start over, they can hit the Start Over tab,” Basham said. If the HR professional decides to print out the form to be completed, he or she will need to click on the Instructions tab and print those out as well to give to the worker filling it out. Users will notice three tabs on top of the online I-9—Instructions, Start Over and Print—after clicking on the link for the form on the USCIS site.
- On Sept. 26, 2022, USCIS automatically extended the validity of Permanent Resident Cards (also known as Green Cards) to 24 months for lawful permanent residents who file Form I-90.
- If it is valid at the time of hire, then you should not reverify them in the future merely because the date on the plastic green card has expired.
- This resource covers key changes, detailed instructions and link to handbook to guide you through the process.
- You will receive notifications and updates about your application by mail through the U.S.
- The introduction of Line 3b on Form W-9 has direct implications for trusts and estates, especially those involved in transactions or relationships with other flow-through entities.
It is permissible and a best practice to try and get the I-9 completed before the first day of employment. That way, if someone is not work authorized, they are kept off the payroll altogether, rather than finding out on Day 4 (or later in the case of E -Verify since E-Verify employers must give an employee 8 business days to resolve a Tentative Non Confirmation (TNC). If you do not receive this receipt notice or your notice is lost or damaged and you have a USCIS online account, you can print a copy of the notice for your records. If you need to demonstrate proof of status or have a need to travel, please reach out to our USCIS Contact Center.
Read the New Instructions Carefully
Applications and petitions that are not mailed to the appropriate filing location may experience processing delays. 1 Reason offers payroll services with our great service and straight forward pricing to meet just about every business’ needs. New, trends and analysis, as well as breaking news alerts, to help HR professionals do their jobs better each business day. One key change is that users must enter N/A in any fields that they previously would have left blank. For example, if there is nothing to enter in the fields asking for a middle initial, or apartment number or Social Security number, those fields can no longer be left blank. The instructions were more than doubled from six pages to 15 to provide more guidance for users.
If you do not already have a USCIS online account, we will create one for you once we receive your paper application. You will receive a USCIS Account Acceptance Notice with instructions new i 9 forms for 2017 on how to access your USCIS online account. As a lawful permanent resident, you must have a valid, unexpired Green Card or equivalent documentation with you at all times.